Microsoft Virtual Data Room: Using Microsoft 365 as a VDR Solution

Introduction

A virtual data room (VDR) is a secure online platform that enables the storage and distribution of sensitive documents and information. It is often used in the context of mergers and acquisitions, due diligence, and other types of financial transactions, as well as in the legal and compliance industries.

What is a Virtual Data Room?

VDRs provide a secure and controlled environment for parties to share and review documents, and often include features such as User Management and Control (user login, login auto expiry, assigning access permission, etc.), Data Management and Control (access permission, watermarking, prevent document download / save, print, edit, or share), User Activity Report (when a user was given access, what documents they opened and when, if documents were shared or downloaded). They can be accessed from any device with an internet connection and can be used to facilitate collaboration and communication among multiple parties.

Some of the benefits of using a virtual data room solution include:

What are the benefits of Microsoft 365 for VDRs?

Microsoft 365 is an excellent solution for businesses looking to set up a virtual data room (VDR) to manage sensitive information. With built-in security and compliance features, a Microsoft virtual data room built upon M365 offers a secure, scalable and reliable VDR solution that can help businesses protect their data and ensure compliance with industry regulations.

Some of the benefits of using Microsoft 365 for VDRs include:

Overall, using a Microsoft virtual data room solution can provide users with a familiar and feature-rich platform for storing and sharing sensitive documents and information.

What is Govern 365?

Govern 365 is a Secure Collaboration and Compliance Platform for your Microsoft 365 environment that helps ensure the right balance of administrative control while providing users with optimal empowerment, without any boundaries.

Virtual Data Rooms (VDR) have long been used in certain industries for sharing and distribution of highly sensitive information. However, this poses certain challenges for companies using them:​

Govern 365 helps you create your own Microsoft virtual data room hosted within your M365 tenant and protects sensitive information using the software you already own and love while ensuring data sovereignty. It also leverages the Digital Rights Management (DRM) technology provided by Microsoft Purview .​

Govern 365's Virtual Data Room is lean and affordable, offering the essential protection and encryption features that most customers need without all the feature bloat and expensive pricing of many industry-specific alternatives.

Download VDR Whitepaper

Stop spending on purchasing expensive Virtual Data Room (VDR) solutions. Use Govern 365 to quickly create Microsoft 365 data rooms or SharePoint online data rooms.

Key benefits:

Conclusion

A virtual data room (VDR) is a secure and efficient way to enforce secure data security and document sharing within your business. It allows for easy organization and collaboration and offers robust security measures to protect your information. Choosing a VDR solution for your organization can save time and resources and ensure that your data is handled safely and responsibly. To learn more about how Govern 365 works seamlessly with your existing M365 environment please read our blog on ‘ How Govern 365 seamlessly integrates with your Microsoft 365 environment ’.